Administrative Services Officer (M/C) – District Attorney’s Office job vacancy in Humboldt County – Jobs in California

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Job Details
Company Name : Humboldt County
Company Location : Eureka, CA 95501
Job Position : Administrative Services Officer (M/C) – District Attorney’s Office
Job Category : Jobs in California

Job Description :
DEFINITION

Administrative Services Officer

The District Attorney’s Office prides itself on being a positive, supportive, team-oriented environment. The ability to work in a fast-paced environment with sensitive deadlines and working collaboratively with other staff, attorneys, investigators, law enforcement agencies and court staff.
A position within the District Attorney’s Office does require the successful completion of an extensive and thorough Criminal Background Investigation. This position may require training out of the area, sometimes up to 2 weeks. There are times when project demands require working evenings and weekends. Confidentiality is a must, due to the sensitive nature of this work.

What You’ll Do:

Compile, research, organize and analyze statistical data to present to supervisors and for reporting purposes in various grant databases and law enforcement databases.
Supervise other staff members for the purpose of supporting them in the completion of their daily work duties.
Complete fiscal processing, approval and compile data for reporting for grants and other county departments.
Prepare and organize correspondence or reports related to human resource documents, grant application/program documents, budget documents for various management personnel positions.

Where You’ll Do It:
Humboldt County District Attorney’s Office
825 5th Street, 4th Floor
Eureka, CA 95501
Under direction, performs complex difficult administrative, budgetary, systems, statistical and other management analyses in support of activities and functions of a specified department; plans, develops, coordinates and provides for the implementation of various special projects; makes recommendations for action and assists in policy and procedure development and implementation; supervises the work of assigned office support staff; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This class provides varied administrative support to an individual major County department. Duties may vary widely, depending upon the department to which assigned; however, responsibilities typically include developing requests for grant funding, operations support, cost analysis, financial recordkeeping and/or policy, procedure or budget development and administration. Incumbents have considerable latitude for the exercise of independent judgment and decision-making, particularly when representing the County in meetings with other agencies, boards and commissions and community groups.

EXAMPLES OF DUTIES

Plans, develops, coordinates, conducts and implements or directs the implementation of a variety of projects and/or programs related to the department to which assigned.
Assesses project scope and need, determines funding requirements and alternatives and staffing requirements.
Identifies problems, determines analytical approach, obtains and analyzes necessary information.
Evaluates alternative courses of action and makes recommendations which may include such areas as organizational structure, staffing, facilities, equipment, cost analysis, fiscal reporting, productivity or policy or procedure modifications.
Develops implementation plans and assists in such implementation; maintains liaison with representatives of various County departments and activities.
Assists in the development and administration of the department’s operating and capital improvement budgets; assists in developing goals, objectives and work standards for the department.
May prepare requests for grant funds and direct the maintenance or preparation of appropriate records; represents the department head or others in meetings.
May coordinate the development and implementation of departmental computer systems and applications.
Confers with representatives of other governmental agencies, community groups, boards and commissions, vendors, the public and others; may make presentations to County or public groups.
Provides technical assistance to others on administrative and analytical matters.
Supervises the work of office support on an on-going or project basis.

QUALIFICATIONS

Knowledge of:

Functions and activities of the department to which assigned.
Principles, practices and methods of administrative, organizational, economic and procedural analysis.
Public administration principles and practices, including organization, structure in a municipal setting.
Principles and practices of budget development and administration, organizational planning and capital improvement programming.
Business computer applications, particularly as related to statistical analysis and recordkeeping.
Basic financial recordkeeping principles and practices.
Applicable laws and regulations.
Principles and practices of employee supervision, including work planning, evaluation and training.

Skill in:

Analyzing complex and sensitive administrative, budgetary, operational, economic, political and organizational problems, evaluating alternatives and reaching sound conclusions.
Collecting, evaluating and interpreting varied information and data, either in statistical or narrative form.
Developing, organizing, coordinating and implementing varied projects.
Interpreting and applying laws, regulations, policies and procedures.
Planning, directing and reviewing the work of a support staff.
Preparing clear, concise and complete reports and other written materials.
Maintaining accurate records and files.
Coordinating multiple projects and meeting critical deadlines.
Exercising sound independent judgment within established guidelines.
Establishing and maintaining effective working relationships with those contacted in the course of the work.

Other Requirements:

Specified positions may require possession of a valid California driver’s license.

Desirable Education and Experience:

A typical way to obtain the knowledge and skills outlined above is: Equivalent to graduation from a four year college or university with major coursework in business or public administration or a closely related field, and three years of professional level experience in administrative, management, operations, budgetary or similar analytical or management support work. At least one year of experience in a public agency setting is desirable.

WORKING CONDITIONS & ADDITIONAL INFORMATION

All the Benefits:

Frequently Asked Questions:

How long does it take to fill out the application?

You should allow 30 – 45 minutes to fill out your application.

Can I change my application after submitting it?

You may only submit one application per day. You may submit an edited application after waiting at least one day from your initial submission.

How long until I hear back from you?

You can expect to hear back from Humboldt County Human Resources about 3-4 weeks after the closing date listed on the job posting.

Will I be informed if I am not selected for an interview?

Yes, you will be informed if you are not selected for an interview.
How to Apply
A complete, original application must be filed for each position you are interested in applying for. Applications may only be submitted online through the County’s automated application system at http://www.humboldtgov.org/hr no later than the final filing date listed on the job flyer. All applications are screened by subject matter experts. The most qualified candidates may then be invited for further testing.
It is important that your application, not just your resume, show all the relevant experience and education you possess.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in this examination will be compared with the performance of others who take the test. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible. Scores will be provided in writing only.
Yay! You’ve made it down to the fine print…. that means you are interested in this job, and THAT makes us happy! The lawyers tell us we need to include this stuff…. but we’ll help you get through it.
This is about the retirement benefits we offer. You’ve probably heard that we have a great retirement plan. Basically, you fall into a Tier based on the date you first start working for the County or any other governmental employer that uses CalPERS for retirement. If this is your first job in government, then you’ll be in Tier III. 2.0 means that for every year you work for the County, you will receive 2% of your final annual pay rate for every year that you work for us if you work the required minimum number of years (that’s called vesting) and retire after the age following the @. So, if you work 20 years and retire at 64 years of age, you will receive 20 x 2% or 40% of your final annual pay rate every year in retirement.
CalPERS Retirement Program
The County participates in the CalPERS retirement system, with both the County and the employee making contributions toward the employee’s retirement.

Tier I: Prior to 7/5/2012: 2.7 @ 55
Tier II: Post 7/6/2012: 2.0 @ 55
Tier III: Post 1/1/2013: 2.0 @ 62

This next section says that the County runs its hiring on a set of rules to ensure that it is fair. Hiring and promotion are based on performance and having the best qualifications for the job. “Examination” doesn’t always mean taking a test…..sometimes it just means how we compare your application to others who have applied and an “oral examination” can just mean an interview for lower level positions.
Selection Procedure
The County’s Human Resources system operates by a set of rules and procedures which ensure that employees are hired and promoted on the basis of merit and fitness for the job. Jobs are filled through competitive examinations. A complete online application is required for this position. All application materials will be reviewed by a panel of subject matter experts. Those candidates considered to be the most qualified, based on the application materials submitted, will be invited to a written and/or oral examination, or an evaluation of education and experience.
Policy of Nondiscrimination
The County of Humboldt does not discriminate on the basis of mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. Human Resources is wheelchair-accessible by entering the Courthouse from the ramp located on the east side of the building next to the marked handicapped parking. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact Human Resources at (707) 476-2349 well in advance of the examination for assistance.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.
MEDICAL EXAMINATION: A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS: Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES: Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.
PROBATIONARY PERIOD: Persons appointed to regular County positions serve a probationary period. This is normally six months, but may be up to one year. All designated safety employees serve a one year probationary period.
EMPLOYMENT ELIGIBILITY: It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.