Human Resources Administrator job vacancy in WAXIE Sanitary Supply – Jobs in California

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Job Details
Company Name :
WAXIE Sanitary Supply
Company Location :
Ontario, CA 91764
Job Position :
Human Resources Administrator
Job Category :
Jobs in California

Job Description :

Envoy Solutions, a diversified distribution company with over $1.5 billion in revenue, is bringing together leading brands from the facility supplies, packaging solutions, and specialty products industries. We’re building a national platform that will enable us to leverage product knowledge, category expertise and local presence to help make buildings cleaner and more sustainable, people safer and operations more productive, every day. Our portfolio of companies includes North American, WAXIE, SEPG, Daycon, North Woods, PJP, and NVISION. Our combined company employs more than 2,300 associates, operates 43 distribution centers, and supports more than 52,000 customers.

At Envoy Solutions, our focus is on creating greater efficiencies and scale, with a high-touch, customer-first approach. We’ve combined the expertise of local consultants and sales teams with a wider portfolio of products and deeper category knowledge. We work both nationally and regionally to ensure responsiveness to the industry’s toughest challenges, and we deliver a more efficient and streamlined distribution model on behalf of our customers.

As Human Resources Administrator for WAXIE’s Ontario Distribution Center you will serve as a “jack of all trades”. Although you will physically sit in Ontario you will also help support WAXIE’s Palm Springs satellite location. Reporting to the branch’s General Manager, you will provide a wide range of HR support and general administrative support to the WAXIE management team and employees.

Essential Duties:

Branch Administrative Duties Assist all departments within the branch with generic administrative functions, project based work, and serve as a back up to branch administrative staff.

Employee Files Maintain employee personnel and medical files for the branch.

Onboarding/ Offboarding Conduct New Hire Orientations and Exit Interviews and compile all necessary paperwork to send to Corporate Human Resources. Maintain new hires and former employee information in WAXIE’s HRIS database.

Memos Create and edit employee correspondence memos for new hires, exiting employees, special announcements, etc.

Recruiting Assist Corporate Recruiting team with coordinating new hire paperwork and New Hire Orientations on employee’s first day.

Benefit Administration Act as the local liaison between employees and our Corporate Benefits Department serving as a resource to answer all benefit- related questions. Assist with open enrollment facilitation and paperwork collection.

Compliance Ensure compliance with WAXIE policies, EEO, FLSA, Federal and State Laws. Keep bulletin boards up-to-date and accurate per regulations.

Payroll Assist managers in approving bi- weekly timecards using ADP e-Time. Send approved timecards to Corporate Payroll Department.

Event Coordinating Assist in planning employee and customer banquets and meetings including, but not limited to; holiday parties, sales banquets, vendor meetings, staff meetings and divisional “Employee of the Quarter” rallies.

HRIS Act as the local HRIS expert and assist in training new and current employees on our “myWAXIE” system.

Worker’s Compensation Assist in filing Worker’s Comp claims with insurance carrier and employee; maintain OSHA 300 logs; keep Corporate HR informed for tracking purposes.

LOA Guide managers and employees through FMLA, PLOA, Disability Insurance, and Return-to-Work-Restriction processes.

Performance Management Assist management with the timely completion of annual performance evaluations and assist in the progressive discipline process through helping to “wordsmith” and ensuring local consistency.

Employee Relations Assist with responding to unemployment claims and with performing HR investigations (i.e. discrimination, harassment, wage and hour law discrepancies, etc.). Serve as the first point of contact for employee relations issues and ensure that Corporate Human Resources is involved on all warranted issues.

Safety Help coordinate branch safety initiatives with Safety Coordinator and Corporate Safety Specialist to identify injury trends and prevention. Ensure all staff members are up to date on HAZMAT and DOT related trainings.

Other duties as assigned Including, but not limited to; ordering special occasion gifts, assisting with bids, running reports for analytics and data processing, etc.


Ability to retain confidential information and superior judgment in complex and diverse situations

Previous experience working with databases and cloud based computer systems

Experience presenting information in front of small to medium sized audience

Analytical mindset with strong Excel skills

Exceptional and effective writing, verbal and presentation skills

Ability to effectively prioritize and complete multiple projects

Initiative and a “can do” attitude

Shift: 8am – 5pm, Monday through Friday, in office

This position offers a competitive starting salary and comprehensive benefits program.

Envoy Solutions (and its subsidiaries) is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.


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