Policy and Program Improvement Coordinator job vacancy in Dept of State Health Services – Jobs in Texas

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Job Details
Company Name :
Dept of State Health Services
Company Location :
Austin, TX 78753
Job Position :
Policy and Program Improvement Coordinator
Job Category :
Jobs in Texas

Job Description :
Program Specialist V

Reports to the TB/HIV/STD Section’s Health Communication and Community Engagement Group (HCCEG) Manager, with considerable latitude for the use of initiative and independent judgment. Performs advanced (senior-level) consultative services and technical assistance work in the TB/HIV/STD Section. Plans, implements, coordinates, monitors, and evaluates work systems and operating processes of major Section programs. Oversees operating improvement processes within the Section, identifies systems and processes for review, guides quality improvement efforts, develops action plans and makes final recommendations to the Section leadership for
improvements to the operations of the Section. Collects, organizes, analyzes, and prepares material in response to requests for information and reports. Reviews grant applications, grant reports, and related documents. Facilitates
workgroups, panels, committees, and meetings. Provides consultative services and technical assistance to program staff, governmental agencies, community organizations, and the general public. Oversees project management activities. Works under limited supervision, with considerable latitude for the use of initiative and independent
judgment.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(25%) Oversees the analysis of program operations and work processes within the Section. Identifies and prioritizes program systems and business processes for possible improvement. Gathers input from key program and administrative staff and obtains needed information and data. Prepares reports containing findings and recommendations and presents those to Section leadership. Upon approval by Section leadership, develops action plans to improve program operations. Oversees projects to implement the action plans. Monitors the
implementation of the plans. Maintains a tracking system for improvement projects. Ensures that improvement
processes resolve operational problems.

(20%) Researches and analyzes existing and emerging policy, legislation, and best practices related to the Section’s public health missions. Prepares responses to assignments from executive management related to program operations, integration activities, and special projects. Prepares written materials, including policies,
procedures, briefs, memos, and full-length reports as needed.

(20%) Provides consultative and technical assistance services to program staff on planning, implementing, and
monitoring special projects using project management tools and techniques. Provides guidance to staff in the
development and integration of new methods and procedures. Acts as project manager on special projects assigned
by Section leadership. Provides project planning, workgroup facilitation, and preparation of reports and documents
for special projects.

(15%) Serves as Section-level reviewer for grant applications, grant reports, and related documentation, ensuring
that grammar and style guidelines are adhered to and information contained in grants is accurate, consistent, and concise. Verifies funding amounts, project begin and end dates, funding codes and other related grant information.

Checks math on and among all budget schedules for accuracy. Works closely with Section grant development staff
and DSHS/HHSC grants coordination and management staff to ensure all required approvals are secured and grant-related documentation is submitted to funders in a timely manner.

(15%) Serves as facilitator for workgroups, panels, committees, and meetings. Assists workgroups in developing workplans and monitoring progress on plans. Participates in regular meetings with workgroup members and other stakeholders. Compiles and reviews meeting notes to ensure workgroups are meeting program goals. Liaisons with workgroup members and other stakeholders to share of necessary information, resolve issues and build
cooperative relationships that support good public health practice, good customer service, and the quality and cost-effectiveness of program activities.

(5%) Other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:
Knowledge of public administration, program management, and resource management techniques
Knowledge of policy and procedure research, analysis, and development standards, practices, and strategies
Knowledge of HIV/STD, Tuberculosis, and Viral Hepatitis programs or other public health practices
Knowledge of project management principles and practices
Knowledge of grant writing and development techniques and practices
Knowledge of program planning and implementation
Knowledge of facilitation and liaison techniques and practices
Knowledge of public sector administration principles
Knowledge of public health practices

Skill in developing goals and objectives and develop procedures to monitor and evaluate progress
Skill in writing, editing, and proofreading
Skill in reviewing and analyzing grant applications
Skill in reviewing budget reports and documents for accuracy
Skill in coordinating and complex problem solving
Skill in organizing and presenting complex information to a variety of audiences verbally and in writing
Skill in translating complex technical information verbally and in writing for non-technical audiences
Skill in leading teams and/or facilitating workgroups to develop projects or documents

Ability to devise effective solutions to administrative and fiscal barriers and problems

Ability to prepare concise, accurate reports
Ability to develop and evaluate policies and procedures
Ability to write and revise policies, procedures, workflows, and standards
Ability to apply a critical and analytical approach to problem solving
Ability to gather, assemble, correlate, and analyze facts
Ability to be an effective team member
Ability to assess and manage priorities
Ability to meet strict deadlines while working on multiple projects
Ability to plan, organize, schedule and monitor completion of assigned projects
Ability to work independently and deliver results in an environment of broad, consultative management

Registration or Licensure Requirements:
None

Initial Selection Criteria:
Graduation from an accredited four-year college or university with a degree in public health, public administration, business administration, communications, or a related field. Master’s degree preferred.
At least two years full-time work experience in public health, public administration, policy development, grants development, or a related field.
Experience writing, reviewing, and editing documents.
Experience working with teams.
Additional related work experience may substitute for the required education on
a year for year basis with a maximum substitution of 4 years.

Additional Information:
Req 535300
Must be legally authorized to work in the U.S. without sponsorship. Applicants selected for an interview will be required to complete an in-basket exercise. Full salary range may not be offered due to budget limitations.

MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.

Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form – Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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