Financial Manager Supervisor job vacancy in UCLA – Jobs in California

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Job Details
Company Name : UCLA
Company Location : Los Angeles, CA
Job Position : Financial Manager Supervisor
Job Category : Jobs in California

Job Description :
The Senior Fund Manager Supervisor is responsible for the financial services of all operational and sponsored research activity for approximately 27 Principal Investigators (PIs) in the Physiology Group, which includes the Department of Integrative Biology and Physiology (IBP); Duchenne Muscular Dystrophy Center; Undergraduate Neuroscience IDP (uNSIDP); and Molecular, Cellular & Integrative Physiology IDP (MCIP) in the Life Sciences Division. This position has a leadership role in development of departmental policies for fund management and C&G administration, ensuring that unit goals are met. Includes responsibility for review and authorization of pre-award proposals; preparation of monthly analyses and reporting of account activity and budget, including prior periods and future projections; interpretation and explanation of University and extramural funding agency accounting procedures and requirements for PIs; and solving any unusual or challenging problems. The incumbent is also responsible for the financial management of the departmental operating budgets, including multi-period planning for permanent and temporary funds from multiple state and university sources under its auspices.

Supervision, training, and supporting the work of five other team members to ensure the financial integrity of the accounts administered.

Act as departmental liaison to other key university administrative units to coordinate these actions (Office of Contract and Grant Administration, Extramural Fund Management, Accounting, etc.). The Senior Fund Manager Supervisor skillfully utilizes QDB and front-end tools for collection of financial information used in preparation of periodic and ad hoc reports for PI’s, Chairs, and the CAO.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

20
Records

Qualifications

Required/Preferred

1. Possess excellent mathematical, financial/business and analytical skills with the ability to formulate clear and concise budgets, financial spreadsheets, and reports useful for planning and decision-making.

Required

2. Demonstrated skill in managing funds from multiple sources.

Required

3. Demonstrated skills in reading and interpreting technical documents, such as agency policies, statements, manuals, award documents and other materials related to sponsored research awards including contracts, grants, and subcontracts.

Required

4. Ability to effectively communicate complex financial and administrative information to a diverse clientele, including PIs, Chairs, CAO, and Dean.

Required

5. Demonstrated working knowledge of federal and state contract and grant policies and procedures, including proposal preparation requirements for life science disciplines.

Required

6. Skill in using the online BruinBuy and Concur and other Accounts Payable (PAC) systems.

Required

7. Knowledge of accepted procurement practices. Ability to negotiate successfully with vendors.

Required

8. Demonstrated working ability to correctly balance ledgers and to generate adjustments in a timely fashion.

Required

9. Strong knowledge of payroll and personnel practices, policies, and systems.

Required

10. Ability to analyze financial information from multiple sources and to generate accurate and timely reports.

Required

11. Skill in writing clear, correct business memoranda, letters, reports and other material.

Required

12. Demonstrated skill in designing and implementing spreadsheet and database tools for financial and administrative purposes.

Required

13. Skill in speaking clearly and distinctly, using appropriate language.

Required

14. Skill in using word processing and other software to generate forms, templates, documents, and other materials.

Required

15. Demonstrated ability to calculate accurate budgets, including projections.

Required

16. Demonstrated ability to expedite administrative processes correctly and to meet close deadlines.

Required

17. Working knowledge of service unit accounting, including rate calculations, applications, income and recharges, and special restrictions.

Required

18. Demonstrated ability to supervise effectively and to create a team atmosphere that fosters collaborative cooperation among team members

Required

19. Demonstrated working knowledge of operating accounts, including permanent (19900) and temporary budgets (state, opportunity, overhead return, course materials fee funds).

Required

20. Working knowledge of UCPath, Cognos and other payroll reports. Working knowledge of direct retros in UCPath, etc.

Preferred

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
09-01-2022

External Posting Date: