Special Events Manager job vacancy in The Masters School – Jobs in New York

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Job Details
Company Name : The Masters School
Company Location : Dobbs Ferry, NY 10522
Job Position : Special Events Manager
Job Category : Jobs in New York

Job Description :
ABOUT MASTERS:
The Masters School (www.mastersny.org) is a premier coed day and boarding school that engages 5th – 12th grade students with a challenging academic program in a welcoming learning environment. Located on 96 picturesque acres overlooking the Hudson River, The Masters School community takes advantage of both its access to the tri- state area and its proximity to the rich cultural and educational magnet that is New York City. Students benefit from the resources, diversity and activities of Masters 7-day campus and accessible, talented faculty and staff.From our exceptional academics and outstanding visual and performing arts program to our championship athletic teams, the Masters learning experience prepares students for success in college, career and life.
MISSION AND BELIEFS STATEMENT:The Masters School celebrates active participation, deep understanding, and meaningful connection. A community of diverse individuals, we gather to learn, to strive, to dare, to do – to be a power for good in the world.
In addition, The Masters School seeks employees committed to the work of advancing equity and social justice in the school community and beyond. A community of diverse individuals, we celebrate both our differences and our similarities, and we embrace a broad definition of diversity that includes but is not limited to age, race, ethnicity, gender, ability, religion, sexual identity and socioeconomic status. Masters seeks diverse candidates to serve our student body, and we expect all employees to engage in the work of inclusion as a critically important aspect of working in our school setting.
SUMMARY:
EVENTS MANAGER RESPONSIBILITIES

Serve as the logistical point person and provide consistency in presentation for all campus events including but not limited to Opening Days, Graduation Weekend, Family Weekend, Alumnae/i Reunion, Spring Gala
Coordinate with administration, staff, external vendors, and others to proactively establish needs for events.
Help with advance planning and organizing participants on the day of event Plan and facilitate logistics for all events, including, but not limited to, guest lists, venue preparation, coordination of materials, security, catering, entertainment, transportation, equipment, and decor.
Work with vendors to get bids and determine best fits for the budget and goals of the events.
Ensure all events are created and set up properly in the campus event management system.
Collaborate with departments such as the Offices of the Dean of Students, College Counseling, Admission, Diversity, Equity and Inclusion, Parent Engagement and Alumnae/i Engagement in planning events.

Collaborate with the Communications Office to ensure all internal and external communications pertaining to events are aligned with the School’s mission and consistent with the School’s brand guidelines
Coordinate with Operations, Facilities and Grounds Departments to organize all campus-wide beautification efforts, both annually and seasonally, to include container design and landscaping choices.
Assist special events team with coordination, set-up and break down of meetings/events/conferences

OTHER DUTIES

Assist the Director of Operations in the coordination of campus operations and provide administrative support for Operations departments.
Serve as a member of the School’s core calendar committee
Assist with the development of processes, instructions, and other facilities-related documents required to cross-train on systems or functions.

SKILLS AND QUALIFICATIONS:

Proven success as an event planner or coordinator
Strong interpersonal and communication skills
Experience in maintaining and building enriching relationships with a variety of constituents
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
Ability to work well under pressure, work collaboratively and independently

This position announcement is intended to describe the general nature and level of work being performed by employees assigned to this job title and the education and skills required. This is not intended to be a complete list of all responsibilities, duties, and skills that are required or may be required in the future.
BACKGROUND SCREENING:The Masters School conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
* * * * *
The Masters School is an equal opportunity employer. It has been and will continue to be the policy of Masters to be fair and impartial in all of its relations with its employees. Our employment decisions are made solely on an individual’s ability to perform the job. In accordance with federal, New York State, and Westchester County law, Masters does not discriminate on the basis of actual or perceived differences, including those based on race, color, religion, ethnicity, creed, age, national origin, alienage or citizenship status, familial status, gender and gender identity, pregnancy, marital or partnership status, sexual orientation and disability, sexual and reproductive health decisions, or toward victims or those perceived to be victims of domestic violence, sexual abuse or stalking, as well as any other status protected under federal, state, or local laws. For the purpose of addressing sexual and reproductive health decisions, the Masters School will not access an employee’s personal information regarding his or her reproductive health decisions without written consent and in accordance with applicable law. Retaliation based on any of the above protected characteristics is absolutely prohibited.
In addition, all employees are required to abide by and support our students in following all of the health and safety protocols we have in place during the pandemic including vaccination mandates.
Job Type: Full-time
Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

Monday to Friday
Weekend availability

COVID-19 considerations:All employees are required to have Covid-19 vaccine/booster.
Work Location: One location