Office Assistant 1, Central Office; job vacancy in Mental Health, Office of – Jobs in New York

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Job Details
Company Name : Mental Health, Office of
Company Location : Albany, NY 12229
Job Position : Office Assistant 1, Central Office;
Job Category : Jobs in New York

Job Description :
Candidates must have permanent status as an Office Assistant 1, Grade 6, and be eligible for a lateral transfer, OR be eligible for transfer under Section 70.1 of the Civil Service Law. Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response. **Candidates reachable on the Office Assistant 1 Civil Service eligible list will be canvassed as appropriate and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.** All OMH Central Office employees who are vaccinated for COVID-19 must show proof of vaccination. Fully vaccinated means that two (2) or more weeks have elapsed since receiving either the second dose in a two-dose COVID-19 vaccination series (e.g., Pfizer-BioNTech or Moderna) or the first and only dose of a single-dose vaccine (e.g., Johnson & Johnson [J&J]/Janssen). Those not vaccinated must indicate this. Vaccination is required for many OMH positions but not all. Those not vaccinated for COVID-19 are ineligible for appointment to positions that require vaccination.

Duties Description

The New York State Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position in the Center for Human Resources Management, Bureau of Facility Personnel Services (FPS). The incumbent will provide general clerical support in FPS including support in the Central List & Transactions Unit. The List Unit provides centralized list ordering, canvassing, and interview scheduling services for OMH facilities. The List Unit staff work with the Department of Civil Service to appropriately order, process and maintain mandatory, decentralized and general eligible lists. The Transactions Unit is responsible for entering personnel transactions into the OMH and NYS automated systems, assisting Human Resources staff with transactions, resolving payroll certification issues, and producing reports from NYSTEP and PayServ. Specific duties to be performed may include, but are not limited to the following: Provide general office support including answering phones, maintaining files, scheduling meetings, etc. Enter personnel and payroll information submitted by OMH facility personnel offices into the NYSTEP (Civil Service) and PayServ (Office of the State Comptroller) systems. Run reports to acquire information submitted by OMH facility personnel offices. Verify transaction information submitted by facility personnel offices prior to entry into the NYSTEP and PayServ systems. Monitor transaction information submitted into NYSTEP and PayServ to ensure appropriate processing of transactions. Perform liaison activities with the Department of Civil Service, Central Office and Facility Personnel Offices to resolve list issues, ensure valid list appointments, and assure that all appropriate sign-offs (clearance numbers, list approvals, item assignments, etc.) are received to enable facilities to make timely appointments. Receive phone calls from eligible list candidates, open mail, and use the Civil Service automated system to code lists, develop lists of acceptors, and finalize lists for Civil Service. Assist with entering decentralized exam applications into a computerized database. Maintain and update files as necessary.

Additional Comments

Specific scheduled hours for this position will be discussed during the interview process. The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a particular focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.