Operations Supervisor (Remote / Hybrid Opportunity) job vacancy in University of Rochester – Jobs in New York

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Job Details
Company Name :
University of Rochester
Company Location :
Rochester, NY
Job Position :
Operations Supervisor (Remote / Hybrid Opportunity)
Job Category :
Jobs in New York

Job Description :

Full Time 40 hours Grade 010 Patient Financial Services


7:30 AM-4 PM


Rochester Tech Park (RTP), Gates, NY – Remote options available after in-person training. Occasional onsite meetings / work at RTP are required. Remote location must be within 2 hours of RTP and within New York State.

Position Summary:
Provide supervisory and technical support to the Inpatient Patient Accounts team. Oversees daily billing activities and maintains control over billing and follow-up procedures for the team. Ensure that all billing and payments are processed per payer regulations and contracts. Prepare and maintain daily, weekly and monthly quality indicators for the team members, identifying goals and areas that require attention and follow-up. Serve as a liaison between the department and ISD to ensure billing processes, programs and system generated reports are maintained. Assist the Inpatient Manager with planning and problem solving, goals and objectives for this area. Assist the Inpatient Manager by serving as a liaison between the department and other hospital departments in areas of customer service and satisfaction. Recognize and support the Strong commitment to service excellence.

Supervision and Direction Exercised:
The Operations Supervisor is responsible for self-monitoring performance on assigned tasks, following standard procedures and may train and coordinate activities of peers and lower level staff.

Machines and Equipment Used:
Standard Office Equipment, including but not limited to: telephone, photocopy machine, adding machine, personal computer, fax/scanner, Flowcast billing system, Microsoft Word, Excel, Email and Access, CBAS, Image Cast, Care Core and a variety of payer web sites (e.g. MVP, ePaces).

Typical Duties:
Under general direction and with latitude for independent judgment:

30% Provide overall supervisory and technical support and direction to the billing team. Provide and train staff to understand and adhere to contract language by payer for appropriate reimbursement to the hospital, and to ensure the accuracy of account reconciliation. In addition, the Operations Supervisor monitors compliance with timely filing requirements and takes corrective action if the guidelines are not followed.

With support of the Inpatient Manager, administers and coordinates hospital and departmental procedures relative to charges, billing, reimbursement and accounting functions
Maintain knowledge of all current third-party coverage, federal and state billing, reimbursement and compliance regulations and procedures
Serve as a focal point for answering questions and solving problems for difficult and unusual accounts, assist in problem identification and resolution
Review, compile, approve, and submit patient refunds and complete balance transfers
Ensure that requests for information from patients and external contracting agencies are responded to timely

20% Prepare inpatient team operational reports and special reports as needed to identify key indicators for A/R activities using specific criteria measuring quality, quantity and timeliness of tasks performed. Prepare and review with Inpatient Accounts Reps and billers the weekly and monthly quality indicators of A/R activity in the billing area. Initiate corrective action or recommend solutions as appropriate. Prepare specific reports developed with payers in identifying accounts requiring provider intervention.

Resolve Holds and Edits to ensure timely submission of claims to payers
Monitor and ensure that worklists are completed in a timely manner
Monitor cash flow, receivables, Hold Bills, Claim Edits, aging report
Monitor payment and denial worklists
Monitor quality by examining a sample of visits worked by each employee during the preceding month (check account notes, check appropriate adjustments, etc)
Attend monthly team meetings with the Inpatient Manager and appropriate payer representatives
Run, distribute and ensure accounts on reports are resolved properly (e.g. write off reports, timely filing reports, Medicaid credits, Medicare Credits, Unbilled reports)

15% With the support of the Inpatient Manager, develop audit procedures within the billing area to ensure payments from all third-party payers are based on rates identified on negotiated contracts.

Ensure timely processing of secondary credit balances for government plans
Review A/R reports generated within the billing systems to ensure accuracy and reconciliation
Coordinate and provide support for all internal and external billing audits, reviews or projects

10% Along with the Inpatient Manager develop goals, objectives and operating policies and procedures for the billing team. Develop cross training programs within the specific billing area for inpatient billing. Add policies and procedures to the Patient Accounts shared drive.
14% Ensure a positive working environment through suggestions on team building to promote heightened team morale.

Provide training, coaching and reinforce billing and customer service skills to team members to ensure exceptional service
Empower team members by providing the appropriate level of decision making
Recognize and reward team members for their contribution to the department
Seek feedback from other departments to improve processes and level of service within the department
Communicate with other SMH departments re: problem visits. (UM, FCs, PSR’s)

5% Complete additional supervisory activities:

Complete performance evaluations for designated staff; review with Inpatient Manager

Screen, review, interview and make recommendations for new hires
Handle time reporting requirements in accordance with state and federal regulations.
Address personnel disciplinary issues

5% Act as authority in the absence of the Inpatient Manager, exercising tact and good judgment.

Attend meetings and seminars in the absence of the Inpatient Manager when appropriate
Provide coverage for other teams when their Operational Supervisors are absent.

1% Other duties as assigned

Attend continuing education seminars offered by local payers, as well as by Medicaid and Medicare
Represent the department on various internal and external committees
Complete the mandatory leadership classes offered by the Hospital
Attend other internal training classes as needed (Microsoft Excel training)

Participate in department/team staff meetings, educational classes and training

Attend monthly department and team staff meetings
Stay current on HIPAA guidelines through education and reading monthly emails.
Participate in educational training such as Strong Commitment ICare and annual In Service
Join Patient Accounts committees such as planning Patient Accounts events or addressing employee issues
Cross Train on team processes to enable assistance and fill in as needed

Bachelor’s or Associate’s Degree in Business, Health Care Administration or related discipline and 3-5 years of relevant health care experience or an equivalent combination with 1 year of demonstrated leadership experience. Working knowledge of Microsoft Word and Excel and a general knowledge of researching information via using the web.

NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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