Administrative Assistant job vacancy in Morgan Stanley – Jobs in New York

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Job Details
Company Name : Morgan Stanley
Company Location : New York, NY 10036
Job Position : Administrative Assistant
Job Category : Jobs in New York

Job Description :
Administrative Assistant

Job Number:
3218788

POSTING DATE: Jun 30, 2022

PRIMARY LOCATION: Americas-United States of America-New York-New York

JOB: Administrative Support

EMPLOYMENT TYPE: Full Time

JOB LEVEL: Administrative Assistant

DESCRIPTION

Morgan Stanley Investment Management (“MSIM”), together with its investment advisory affiliates, has more than 1,100 investment professionals around the world and $1.6 trillion in assets under management or supervision as of December 2021. Morgan Stanley Investment Management strives to provide strong long-term investment performance, outstanding service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.

We are seeking a dynamic executive assistant to support the Private side MSIM business groups.

Administrative

Coordinating travel schedules, arrangements, and agendas in preparation for on-site and off-site meetings, conferences and events
Submitting, maintaining, and monitoring expense reports through Concur
Processing payment of legal invoices and vendor payments through TeamConnect and Smaart
Obtaining approvals for firm absorbed costs through MSMER
Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages.
Use of excellent judgment with both internal and external clients
Managing highly sensitive information as it relates to firm and staff
Heavy calendar management and scheduling
Back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
Reviewing and prioritizing incoming mail and taking appropriate action. Performing related duties as assigned
Ability to coordinate, and manage to completion, special projects as assigned
Advanced experience in making domestic and in particular international travel arrangements including procuring visas (with assistance from Morgan Stanley travel desk), currency exchanges, arranging ground transportation through international hotel concierges (for both team members and senior advisors).
Coordinating extensive meeting schedules
Adept with working out travel logistics i.e. use of google maps to plan real travel time between mtgs, hotels and airports
Documentation Management
Assist with onboarding and off boarding all employees
Execution of legal documents to be signed by various Officers
Coordinating, streamlining and maintaining records and files

QUALIFICATIONS

Qualifications

Prior administrative or related experience at executive level is essential
Positive attitude with the willingness to take on new projects
Excellent written, verbal, and interpersonal communication skills
Ability to interact with clients and visitors with high degree of professionalism and courtesy
Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team
Highly trainable with ability to learn new, proprietary systems
Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility
Financial Services experience preferred; private markets experience a plus
Proficiency with Microsoft Office software
College degree mandatory; Notary or willingness to become a Notary preferred

Morgan Stanley and its affiliated companies are committed to the principles of equal employment opportunity and do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital status, sexual orientation, or because of any other criteria prohibited under applicable federal, state or local law. Accordingly, applicants will be referred to Morgan Stanley solely on the basis of individual merit and achievement. Morgan Stanley takes affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their age, citizenship, marital status, sexual orientation, race, color, religion, gender, national origin, veteran status, disability or any other prohibited criterion.

This role requires that all successful applicants be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccinations within 3 days of commencement of employment.