Special Assistant to the Executive Director job vacancy in Bronx Museum Of The Arts – Jobs in New York

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Job Details
Company Name :
Bronx Museum Of The Arts
Company Location :
Bronx, NY 10456
Job Position :
Special Assistant to the Executive Director
Job Category :
Jobs in New York

Job Description :
Mission of The Bronx Museum of the Arts
The Bronx Museum of the Arts is a contemporary art museum that connects diverse audiences of the Bronx to the urban experience through its Permanent Collection, Exhibitions, and Education programs. Reflecting the borough’s dynamic communities, the Museum is the crossroad where artists, local residents, national and international visitors meet.
Since its inception in 1971, the Bronx Museum has prioritized serving the culturally diverse communities in which it was founded. Always free and open to the public—so there are no barriers to access—the Museum’s contemporary art programming expresses the borough’s tremendous cultural and community wealth, striving to be an open, inclusive, and equitable place where all feel welcome.
The Bronx Museum is committed to diversity, equity, and inclusion as core values. As an institution, we:

Appreciate and leverage our broad and distinct differences, and involve and reflect the communities we serve;
Align our policies, practices, and resources that eliminate barriers so that people of all races, cultures, socioeconomic status, and perspectives have genuine opportunities to contribute and thrive; and
Create an environment in which everyone feels valued and respected.

Position Description
The Special Assistant to the Executive Director provides high-level administrative support to the Executive Director and other senior staff, and serves as the primarily liaison to the Board of Trustees

Responsibilities

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
Arranges travel and accommodations for executives
Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Function as the primary liaison between the Museum and the Board of Trustees, sharing news of upcoming events and projects, and ensuring information is delivered through a variety of communication styles
Responsible for the coordination of Board of Trustees meetings (confirming attendees, creating board reports, arranging all logistics including technical arrangements and materials, coordinating staff, board, and guest speaker presentations, and taking minutes)
Responsible for the coordination and scheduling of all Board Committee meetings (including the securing of conference space, logistical arrangements, catering, confirming attendees, and taking minutes)
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
Performs additional duties as assigned by executives
Performs other related duties as assigned

Required Skills/Abilities

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Ability to maintain discretion when dealing with highly confidential information
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Able to type minimum of 50 words per minute
Extremely proficient with Google Workspace and Microsoft Office Suite or similar software with the ability to learn new or updated software

Cultural Commitment

Acts as an example to employees: mentoring and coaching junior staff
Supports the Museum’s vision and goals both externally and internally
Commits to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion, while incorporating respectful communication, teamwork, and employee participation

Education and Experience

Bachelor’s degree in Business Administration or related field preferred
At least four years of related experience required
Experience working in non-profit and cultural institutions preferred

Physical Requirements

Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

Compensation: $65,000-$75,000
Please email a resume and cover letter to humanresources@bronxmuseum.org and include “Special Assistant to the Executive Director” in the subject line. Selected applications will be contacted. Due to the high volume of resumes we receive, we will not be able to respond to phone calls or emails regarding the status of applications.
The Bronx Museum of the Arts is an equal opportunity employer.

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