Research Data Specialist job vacancy in UCLA – Jobs in California

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Job Details
Company Name :
UCLA
Company Location :
Los Angeles, CA
Job Position :
Research Data Specialist
Job Category :
Jobs in California

Job Description :
The Office of Research Data Management (ORDM) is part of the Office of Research Administration (ORA). ORDM supports the maintenance of the institutional record of proposal and award data for sponsored activities, including 6,000 proposal records and over 6,500 active awards totaling over $1 billion annually. ORDM provides services to and shares data stewardship responsibilities with the Office of Contract and Grant Administration (OCGA), Extramural Fund Management (EFM), Clinical Trials Contracts & Strategic Relations Office (CTC&SR), and the Technology Development Group (TDG). ORDM ensures data integrity and consistent collection and update of essential financial, compliance and administrative information throughout the life cycle of a contract or grant. ORDM is also responsible for setting up research fund accounts in the campus financial system in order to make contract and grant funding available to Principal Investigators. Under the direction of the ORDM Manager, the Research Data Specialist primary responsibilities include: 1) Perform data capture for a high volume of contract and grant proposal and award information in the Proposal and Award Tracking System (PATS) to support delivery of accurate data to the campus research community and to facilitate ad-hoc reporting; 2) Review and analyze contract and grant source materials to determine and establish proper fund assignment, link funds to expense accounts and establish budget appropriations in the UCLA Financial System; and 3) Post the Award Snapshot document for access and download by Principal Investigators and Research Administrators that contains relevant award information.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

22
Records

Qualifications

Required/Preferred

Effective organizational skills to follow through on assignments with minimal direction, planning work and setting priorities.

Required

Ability to work as part of a team while functioning independently.

Required

Ability to review and process approximately 250 transactions a month with frequent interruptions in the form of queries from campus and co-workers.

Required

Ability to process a high volume of work with speed and accuracy in order to maintain performance standards.

Required

Demonstrated ability to focus and pay close attention to detailed work that requires extracting singular data points from numerous source documents and accurately translating them into equivalent fields within multiple critical business systems.

Required

Proven ability to problem solve and research discrepancies discovered in the set-up of contract and grant funds and budgets, and report more complex situations to the supervisor.

Required

Skill in developing, and assisting in maintaining, retrieving and archiving document files.

Required

Effective oral and written skills to sufficiently compose emails and speak clearly and distinctly, using correct English to obtain and convey information to individuals at various organizational levels.

Required

Ability to respond to sensitive situations professionally.

Required

Demonstrated skill in utilizing a Personal Computer (PC) and software applications with the Microsoft Office suite and the Internet for use in a data management environment.

Required

Ability to use database applications and University business enterprise systems to record , maintain, track, and query University research and training awards, and provide statistical reports.

Required

Ability to learn and operate a business enterprise financial system in a higher education setting to assign account and funds, and perform on-line journal entries to establish project budgets.

Required

Skill to properly enter critical data elements in multiple business enterprise systems with a reasonable level of accuracy while shifting from one system to another.

Required

Ability to review award summary reports identifying award actions, and reconcile contractual information identifying inaccuracies and inconsistencies between systems and award documents.

Required

Ability to read and understand general ledger information for research on budget applications.

Required

Basic understanding of bookkeeping and accounting principles.

Required

General knowledge of government regulations including the Office of Management and Budget Circulars (OMB), Uniform Guidance (UG) and FAR.

Preferred

Working knowledge of a variety of federal regulations including but not limited to NIH, NSF, DOD, DOE, NASA, DOED, etc. Grants Policy Statement.

Preferred

Working knowledge of major state and local government agencies, such as DHHS and LA County with regard to billing and fiscal reporting requirements.

Preferred

Working knowledge of private industry contracts and grants including clinical trials, and collaborative agreements.

Preferred

Demonstrated ability to abstract and interpret billing and reporting requirements written in externally sponsored award documents.

Required

Ability to follow and apply UCLA operating policies and procedures in the establishment of University account, cost center, funds, and budgets for contracts and grants.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
08-31-2022

External Posting Date:

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