Bookkeeper job vacancy in St. Rita – Jobs in California

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Job Details
Company Name :
St. Rita
Company Location :
San Diego, CA
Job Position :
Bookkeeper
Job Category :
Jobs in California

Job Description :
Position Title: School Bookkeeper FLSA Status: Full Time, Non-Exempt Reports To: Principal
Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.
Responsibilities (to include but not limited to):
Human Resources

Prepare and process bi-weekly payroll
Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
Prepare and submit substitute teacher documentation
Maintain employee files with required documentation
Employee liaison for benefit management
Prepare and submit information as required by Diocesan HR Department

Bookkeeping

Process vendor payments and maintain vendor files
Track and submit 1099 data
Record deposits and maintain associated backup documents
Record diocesan auto debits and other electronic transactions in a timely manner
Ensure timely preparation of donor acknowledgements
Perform bank statement and balance sheet account reconciliations in a timely manner
Oversee the financial aspects of school fundraisers as necessary
Prepare and submit information as required by Diocesan Finance Office

Accounting

Prepare journal entries as necessary
Assist with budget development and ensure its entry into QuickBooks
Run periodic financial reports
Perform year-end processing tasks
Maintain accounting records and ensure appropriate record retention
Ensure compliance with diocesan financial controls and policies

Tuition Management

Ensure all families are billed through a Tuition Management System
Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
Ensure family data is kept up-to-date

Nutrition Program Management

Complete training as Program Director
Obtain Kitchen Manager Certification
Complete training for individual programs, reimbursement steps, yearly reports
Maintain contact with State Nutrition Department and San Diego Unified School District meal provider
Prepare claims and reimbursements
Maintain smooth operation of daily operations including overseeing food server
Maintain Nutrition bank account and pay all program bills
On occasion, must fill in as food server when designated food server is out sick

Skills/Requirements:
Skills/Knowledge

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
Demonstrated communication skills, verbal and written
Demonstrated human relation and interpersonal skills
Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
Demonstrated ability to maintain confidentiality
Demonstrated ability to work collaboratively in a team environment
Knowledge of GAAP
Professional demeanor
Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software

Requirements

Must successfully pass a background check
Bachelor degree in finance or accounting; or equivalent experience
3-5 years’ experience as a bookkeeper
Diocesan experience preferred
Fluency in Spanish speaking and writing preferred

Physical Demands
While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the St. Rita School facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Please send all Cover Letters and Resumes to mrsolsen@stritassd.org

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