Executive Assistant job vacancy in Bronx Parent Housing Network – Jobs in New York

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Job Details
Company Name : Bronx Parent Housing Network
Company Location : Bronx, NY 10456
Job Position : Executive Assistant
Job Category : Jobs in New York

Job Description :
Bronx Parent Housing Network (BPHN) is looking for an Executive Assistant to join the team!
Who We Are: BPHN is committed to making a difference in solving the housing problem in New York City by transforming lives and creating holistic paths to employment so that individuals and families can secure safe, clean, affordable and permanent housing.
What We Offer:

Health Insurance
Dental Insurance
Vision Insurance
Flexible Spending Account (FSA)
Generous PTO
Pet Insurance
Employee Assistance Program (EAP)
Employee Discount Program
Tuition Reimbursement
Employee Referral Program
Professional Development
Employer Paid Life Insurance
403b Plan
403b Employer Match
An opportunity to positively impact the lives of the thousands of clients we serve!

PRIMARY FUNCTION/PURPOSE:
The Executive Assistant will provide high level administrative support to C-Suite executives, such as taking calls, scheduling meetings, managing executive requests, and other office duties.
DUTIES AND RESPONSIBILITIES

Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
Act as the point of contact between the executives and internal/external clients, staff, vendors.
Provides administrative assistance, such as writing and editing e-mails, drafting memos, letters, faxes, forms and preparing communications on the executive’s behalf.
Maintaining comprehensive and accurate records.
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
Undertake the tasks of receiving calls, take messages and routing correspondence.
Handle requests and queries appropriately.
Make travel arrangements as needed.
Take dictation and minutes and accurately enter data.
Monitor office supplies and make Inventory requests.
Produce reports, presentations and briefs as directed.
Develop and carry out an efficient documentation and filing system
Assist in the preparation of regularly scheduled reports.
Submit and reconcile expense reports.
Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
Ensure that executive leadership is informed of priorities, deadlines and challenges.
Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
Complete accurate and detailed leadership department expense reporting and other departmental reports.
Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
Track internal and external contacts and maintain contact database.
Maintain confidentiality in all aspects of team and company information.
Performs other duties and responsibilities as assigned.

EDUCATION/EXPERIENCE:

5 years of proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
Full comprehension of office management systems and procedures.
Excellent knowledge of MS Office.
High School degree: additional qualification as personal assistant would be considered an advantage.

SKILLS:

Exemplary planning and time management skills.
Ability to multitask and prioritize daily workload.
High level verbal and written communications skills.
Operate independently with minimal supervision.
Discretion and confidentiality.

Thank you for your interest in working with us!
Website: www.bphn.org
EEO STATEMENT: BPHN provides equal opportunity for employment and advancement to all employees and applicants for employment. BPHN does not discriminate against any individual based on race, creed, ancestry, citizenship status, religion, color, age, national origin, political belief, sex, sexual orientation, gender, gender identity or self-image, gender appearance, behavior or expression, transgender status, marital status, familial status, military or veteran status, disability, genetic information, family medical history or request for or receipt of genetic services, domestic violence victim status, prior arrest or conviction history, or any other characteristic or status protected by law in employment decisions including recruitment, hiring, compensation, fringe benefits, staff development and training, promotion or transfer, lay-off or termination, or any other condition of employment. BPHN is committed to fostering diversity at all levels.
Proof of Vaccination is a Job Requirement at BPHN
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:

Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Bronx, NY 10456: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

Executive Administration: 3 years (Preferred)

Work Location: One location